Better Team Management with TeamWox Software

Working as a one-man show can only get you so far. If you have any ambitions to grow your company, there’s a significant chance that you’ll also want to grow your team beyond just you. This could be in the form of conventional employees or you might have outsourced some of your tasks to various freelancers and other service providers around the world.

That opens another can of worms. How are you going to manage all of your team members? Well, you might want to think about TeamWox Groupware, the multi-faceted system that is the focus of today’s review. Need a way to organize everything to do with your business? This could be it.

Online Team Collaboration Software

Collaborating with team members around the world can be a challenge, so that’s why you need an Internet-connected solution where everyone can dial in and participate.

And that’s the crux of this team collaboration software. While there are some other solutions out there that only work with one specific aspect of running a business, TeamWox aims to approach several areas.

As you can see above, TeamWox has modules for human resources, documents management, contacts, reports, accounting, and more. There are currently eleven modules in all, helping to optimize the “management and production process in a company.”

This Reminds Me of Basecamp

To be fair, I don’t think Basecamp offers quite as many modules and quite as much functionality as TeamWox. That said, the basic layout of at least the Tasks section looks somewhat familiar.

You can give TeamWox a look for yourself via the live demo. Just switch over to the Tasks tab to see what you see in the screenshot above. The good thing is that the tasks can be easily categorized, letting you know very easily what’s assigned to whom (and what you personally need to do).

Each task can effectively serve as its own discussion thread, so all the team members involve can communicate with one another should there be any concerns or questions. Each comment posted can be formatted with bold text, inserted images, hyperlinks, and so on.

Organizing the Team

Rather than have a large, unorganized list of your team members, TeamWox lets you organize them into departments or groups. This makes it much easier for you to get a grasp of who is responsible for what. Have a hard time attaching a name to a face? They help you with that too.

You could say that this almost adds a social network aspect to the TeamWox infrastructure, since everyone gets a profile picture. Even so, this basic configuration can be very useful, as can the ability to see the hierarchy and working time at a glance. There’s even the option to sort based on birthdays or hide the employees who are currently offline.

For each team member, there is a profile page with position, department, location, e-mail, chat usernames, mailing address, and other pertinent info. As the company owner, you also have access to that team member’s payment history, social relation, activity, and more.

And remember that the Team and Tasks sections are just two modules as part of this larger collaboration package. There’s also the service desk (for support tickets), document management, e-mail management, company calendar(s), and communal contact list, just to name a few.

How Much Does It Cost?

Given how much this software package can do and how it is geared toward the enterprise-level user, it should come as little surprise that it’s not exactly the cheapest thing in the world either.

There are multiple licensing options. The standard version allows a set number of users and you host the solution yourself. For a team of 25 users, that has an annual subscription cost of $3,400. The same annual subscription for the SaaS version is $4,500, though you can opt for a two-month free trial of that.

Alternatively, if you have a relatively small team, the free version could be worth a try. There is a limit of 10 users, but you get an unlimited subscription to all the features and system updates, as well as technical support through the public forum.


24 thoughts on “Better Team Management with TeamWox Software”

  1. Tom says:

    Interesting seeing how much is changing, in this case meetings are done on the internet. I think businesses that don’t connect to the internet will be obsolete in a few years. Thx for the post!

    1. Yeah thats why everything is going online even in developed countries.

      1. Enstine Muki says:

        Not only in developed countries ZK. In my country Cameroon, companies are getting so involved. I’m currently doing an application for my client that connects its agencies on the Internet backbone.

        1. Kevin Kimes says:

          I think ZK was pointing out that “online working” has been growing faster outside of the developed countries of the world (due to lack of other options for many people and the proliferation of easy internet access), and is now growing more rapidly in the developed world as well.

      2. You might need this if you have a big business.

    2. If you want your business really to be marketed to the maximum level go online but you should not also take for granted offline marketing. Both should be utilized.

  2. Seems like a useful service! They’re competing in a competitive industry with a lot of well funded companies attacking this space. It will be interesting to see how they evolve in the future but for now, I personally think they need to work on aspects of the service including the design and the “how it works” page.

  3. exsuit says:

    Will be checking out the free version for an upcoming project!

    1. so how many members do you have in your team ?

      1. exsuit says:

        4 of us (if the project goes through!) – Will be myself, a wordpress programmer, a designer and a content writer

    2. Kevin Kimes says:

      Let us know how it works out.

      1. fazal mayar says:

        yep let us know it mate

  4. Peter Ng says:

    Great post. I didn’t know that many people can work on one particular project at one time.

  5. This one is sounding really interesting …. I know few persons and I am sure for them this software will be quite valuable.

    1. Most affiliate marketers like us won’t ever need a product like this.

      1. Do I said that they are affiliates …

        They are not into affiliate business Penny …

      2. exsuit says:

        This is exactly the kind of software affiliates will need if you ever want to get out of the one man-show mindset. We can leverage the ability to be mobile AND have project teams that are working 24-7 in the “cloud”.

  6. Kevin Kimes says:

    I’ve been curious about solutions like this recently. I’ve got very little managerial experience, software like this could make it much easier when I get to the point of outsourcing more than a handful of items.

    The free 10-user version could fit the bill for many folks in this industry, but it’s a big price jump to break into 11+ licenses.

  7. Yea, $3,400 for 25 users is a bit steep if you aren’t running a substantial operation.

  8. PPC Ian says:

    Neat review. As a people manager, this is something that could definitely help me out. I will check it out.

  9. fas says:

    We need a team for this first :p

  10. Adding employees and growing my blog is all part of my master plan. I know that I can’t do this all by myself and I am willing to invest money in order to hire staff.

    I will give TeamWox software a closer look.

  11. flash game says:

    i think it is a great tool must be used by the people who are outsourcing their work.

  12. Thanks for sharing an post sure we have to try out this tool

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