Don’t Forget To Remember The Milk

On my post about how I run my business from a web browser, I showed a screen shot (see above) of Gmail that got quite a few comments and emails. The most common question was how I was able to add the task manager on the right. Gmail does have a task manager but it doesn’t dock itself and it’s not a complete solution like what I run.

How To Always Remember The Milk

The task manager I use come from a service call Remember The Milk. The service was created so that you no longer have to write your to-do lists on sticky notes, whiteboards, random scraps of paper, or the back of your hand. Remember The Milk makes managing tasks an enjoyable experience. The best feature of Remember The Milk (RTM) is how it integrates with various services and apps.


Remember The Milk for Gmail is the browser extension I use to put the RTM task list on my Gmail. The extension is available for Google Chrome and FireFox. Having the task list next to my Gmail makes it extremely easy to keep track of what I need to do. Gmail is among the first thing I check in the morning and seeing the task bar gives me a quick look at my duties for the day.

No matter where I go, Remember The Milk is with me because they also have an iPhone app. Since the service is in the cloud, an update from my iPhone will update the RTM on my Gmail. Since I started using RTM, I’ve been a lot more organized and get projects done a lot sooner than without a task manager. The RTM service is free. Give it a try and watch your productivity increase.

Bonus Google Trick – Add Google Calendar and Docs To Gmail

In addition to running RTM with Gmail, I also have previews of my Google Calendar and Google Doc on there as well. You can add a bunch of stuff to your Gmail by clicking your Gmail “Settings” link and then choosing “Labs.” From there, you’ll be able to enable a previews for Calendar and Docs (and other stuff).

Google Chrome

34 thoughts on “Don’t Forget To Remember The Milk”

  1. Great tip John – Never knew you can add all these extensions to Gmail.

    Can you add the calendar and docs on the same task and inbox screen?

    1. John Chow says:

      They are added to the left side of the screen. I also enable the lab feature that allows me to move all the boxes to different spots.

      1. Cool, Just went to the RTM site and got the extension. Great tip!

    2. David says:

      Google has tons of cool things you can add, Its definitely helped me out tons!

    3. That looks like a worthy addition to gmail. Nice to have your to do list right with your email.

  2. Diabetis says:

    I learn something new everyday!

  3. Felex Tan says:

    It is useful just like windows outlook that i refer to the to-do-list

  4. Wynne says:

    handy I might give this a blast. I am slipping a bit with my productivity management lately.

  5. Free Picks says:

    i am going to add these extension to my gmail account πŸ˜€

  6. Mathew Day says:

    Thanks for sharing John, first time hearing about this browser extension for Gmail. Looks like it really could come in handy and boost productivity.

  7. haven’t heard yet . thanks for sharing john. πŸ™‚

  8. Micro Brand says:

    I have resisted using Google Docs and gMail at all costs up until now other than for SPAM filtering.

    The more features I discover as bloggers write more and more about Google docs and gMail the more I’m thinking of moving my whole document management nightmare to them.

    I’m still a little uneasy about giving Google more knowledge about me and my business however.


  9. jaruwan says:

    Its very useful for me and everybody,thanks for your articles.

  10. Maximus says:

    Productivity 2.0. Great time saver, thanks!

  11. Norbert says:

    Great idea!! Thanks.

    How did you put that in the right sidebar??

    Is that the gmail labs gadget or the browser add-on??

    1. John Chow says:

      You need to read the post blog. πŸ™‚ It’s both a gadget and a browser add-on.

      1. Norbert says:

        Oh, got it now. You are using the browser add-on. I tried the gadget. Thanks. πŸ˜‰

  12. Sue McDonald says:

    Hi John

    Thanks for the information. I am really a newbie in this IM and any information or help I can get, I always appreciate it.

    I guess we all have to start somewhere – right?

  13. It’s amazing what a reaction a screenshot can garner! I was initially sceptical of the advantages of gmail, but am an avid user myself these days. It just makes so much better sense to have everything integrated and synched into one!

  14. jtGraphic says:

    How do you deal with everything being online when you can’t get online?

    1. John Chow says:

      How can you not get on online???? Is that even possible anymore?

      1. jtGraphic says:

        I’m not from such an awesome place like Vancouver – I’m lucky I get cell service at my house. Although I do have to admit I have great Internet there. I’m mostly thinking about being on the road (which I am a lot) and in between hotspots and cell towers.

  15. I could definitely use this. I usually have so many things to do each day.

  16. cool that’s cool thank you

  17. John,

    Great tips mate. Good organisation and prioritising is in my opinion one of the key aspects of becoming a success.

    Similar to you I use Outlook to organise my life and online business – well worth doing – ones poor organisation offline and behind the scenes will only reflect their productivity in the long run.


    Luke Etheridge

  18. I was using the default to-do of Gmail.. let me install this one.. Thanks for sharing this one John.

  19. Mz Jme says:

    WOW!! Thanks for the recommendation of Remember the Milk…Not only did I set it up on my phone I recommended it to a couple of friends also…Thanks Again John!!

  20. Sharninder says:

    This is pretty cool. I tried using the the built-in gmail task manager but that wasn’t too great and so I was back to my chaotic self. RTM seems like a good solution and nicely implemented too.

  21. Certainly these are the things which is must for every kind of businessman and entrepreneur. Because management is the key of success.

    I am also looking for outlook alternative.

  22. DanGTD says:

    If you’d like a tool for managing your time and projects, you can use this application inspired by David Allen’s GTD:

    You can use it to manage and prioritize your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    Comes with a mobile version too, and with an Android app.

  23. Ionut says:

    funny that you are using the same image like here:

    so, who is the original owner of the image? πŸ™‚

  24. Ionut says:

    yes, I see, is from RTM website πŸ™‚

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