How To Secure, Manage And Sync All Your Passwords

Ever since my post about running my business from a web browser, I’ve been getting comments and emails about security. In addition to using cloud powered apps to run my online business, I store my files on Dropbox so I can have access to them from any computer.

The security concerns people have about running their online business from the cloud are legit. Therefore, I’ve decided to do a post on the number 1 way to protect yourself online and that is to make sure no one can figure out your passwords.

It’s a sad fact that the most powerful thing standing between a hacker and your information is the most overlooked – the password. Too many people use the same password for everything and their passwords are so weak, a hacker can break through it in a matter of minutes. How weak is your password? Take the MS Password Strength Tester and find out.

Have a Separate Password for Everything

I have over 100 sites that I have online access to. That means I have over 100 different passwords. These passwords range from 15 to 50 characters in length, having upper and lower case, letters, symbols, numbers and don’t form any real words. How do I remember all those passwords? I don’t. Instead, an awesome piece of software call 1Password does it for me.

How To Sync Your Passwords with Dropbox

If you’re like me and run more than one computer (plus an iPhone), keeping all the passwords synced can be a problem. While 1Password does have an import and export feature, I’ve found the best thing to do is to combine 1Password with Dropbox.

By moving the 1Password.agilekeychain file to my Dropbox, it becomes usable to the 1Password programs installed on my other Macs. All you need to do is go to the 1Password Preferences and under the General tab, click Move on the Data File. Select Dropbox as your new 1Password.agilekeychain location and you’re set.

Syncing 1Password with Dropbox

Now install 1Password on the other Macs. Go to the shared Dropbox and double click on the 1Password.agilekeychain file. 1Password will ask if you wish to use this file. Click yes and you’re done. Now, any updates to the password files from any computer will auto update all the other computers. Your passwords will always be synced.

Accessing Passwords From a Public Computer

If you’re on a public computer and need access to your passwords, then you’ll love the 1PasswordAnywhere feature. Just save the 1Password.agilekeychain onto a flash drive and you’ll able to access all your passwords from any comp you have the flash drive plugged into. If you save the 1Password.agilekeychain file in your Dropbox like I do, then you can access it from any computer in the world by logging into

Because passwords are entered using copy and paste, keyloggers can’t record them. This provides an extra layer of security when working from a public comp.

Sounds Great But What About The Poor PC People?

While Dropbox will work with PCs and Macs, 1Password is a Mac only program. PC users looking to duplicate the same user experience can look at Roboform. Roboform does most of the same stuff that 1Password does but you can’t sync it using Dropbox. Instead, you have to use the Roboform Online service. Creating an account is free but I think using it cost money. Roboform is not as eloquent or as pretty as 1Password but it should get the job done for the poor deprived PC users.

Dropbox | 1Password | Roboform

46 thoughts on “How To Secure, Manage And Sync All Your Passwords”

  1. $40 for a single license is very reasonable considering how much more secure your sites will be.

    1. Too bad PC users have to pay to use Roboform. That’s no fun!

      1. It will change, I assure you! There are too many of us to ignore for very long. If the demand is there, the product will be created / adapted soon enough. Such is the nature of the internet world…..

  2. Nice, interesting idea. I just use my computer and google chrome.. it saves all my passwords automatically..

    1. John Chow says:

      That is not smart at all. If anyone has access to your comp, they can just fire up your Google Chrome, look at the security preferences and view all your passwords! And usernames as well.

    2. Ben Collins says:

      Erm……. Agreed! Especially if you use a laptop. What if you loose it. I would change that pronto. Consider the fact you just told the world your secret as well and your website address.

      Hope you listen to John at least..!

      1. @ Entrepreneur Key – Your Key To Success

        Just few clicks and other people will enjoy your passwords.

        I never recommend this for laptop users but if you are desktop user than you are bit secure but not full.

  3. Dropbox is a cool product. I’ve been using it for several months now and absolutely love it. Nice post John.

  4. I like the Graphic User Interface. It’s simple and elegant =)

  5. Samuel says:

    Nice post john! I guess google chrome is vulnerable well i wil need to try dropbox lol

    1. If Google chrome is vulnerable than I don’t know what Microsoft IE is. =)

      1. Lol windows creates all those vulnerabilities on purpose so it keeps on sending patches after patches on a weekly basis to justify the price it charges for it’s OSes and applications.

        1. seriously…i’m def thinking of changing for that exact reason…such a pain in the ass…!!

  6. So, the question now is how strong 1passwordanywhere from hacker attack.

    1. John Chow says:

      It’s stronger than what you’re using right now.

      1. lol, and just use 20+ character pw’s like john and you’ll be set!!!

  7. Its a shame us PC users get left behind lol

  8. Bustor says:

    Wow ! I didn’t thought this to be of so much importance. Moreover I use around a dozen passwords and never considered using a software to manage them.
    Now I am considering trying this seemingly nice software.

  9. Ha Ha I love it “The Poor PC people” Oh John that is so snobbish. Anyway very good app for whoever!

  10. Diabetis says:

    I would just settle for a robo form since I am a pc user.

    1. What exactly is a robo form…I’m a PC user and am looking for somethign that might come in handy….

  11. fas says:

    MOral of the story? Get a mac

    1. John Chow says:

      That’s pretty much it. 🙂

      1. after 20 years of a PC…I think i now may have to make the change!

    2. Yup that’s the next thing on the list dw lol

  12. Pogul says:

    Great post. Being a Mac-Challenged person myself I did some checking on LifeHacker and it looks like KeePass might be another (free) alternative for us PC only folks:

    1Password got the nod from the crowd for OSX

  13. I got a mac laptop recently…. wow is it hard to use! Wheres the right click folks?

    Besides that, it has no user capabilites like the PC does, and sorry, but if your computer literate, a MAC is not for you!

    1. John Chow says:

      It has a right click. You just can’t see it. Are you sure you really have a Mac or was just using one in the store because Macs had right clicks for years now.

      1. We all haven’t converted to Macs yet, but as time goes on…it’s sure getting tempting.

  14. Mathew Day says:

    Thanks for the tutorial and references. This will help me save time and be more secure. 🙂

  15. Logan says:

    Hey John,

    Check out LastPass for password management. It works on any operating system and syncs between all computers without the use of DropBox.



    1. John Chow says:

      I like Roboform better than LastPass and I like 1Password way more than Roboform. In other words, LastPass would be the last pass I use. 🙂

    2. benwaynet says:

      +1 for lastpass,
      If John could get off his Mac high horse he might see how sweet LastPass is.

      1. John Chow says:

        I admit I haven’t tried Lastpass yet but based on the sale copy, Roboform looks better.

  16. I keep my passwords in a software program. It’s on my computer but it’s still secure because one would need to know the password to get in, as well as the security question.

  17. Great Post John…

    …I’ve always wondered how easy it is for a hacker to work out your passwords. Norton offer a great toolbar which sits in your browser which remembers all of them for you which can save so much time 😉

    Thanks John – An important issue that shouldn’t be overlooked.

    Luke Etheridge

  18. Gary says:

    Thanks for giving me credit after I recommended you use 1Password for your Mac. 😉

  19. Dadedidodu says:

    This is what I really need. I have so many blogs and my worst fear is forgetting their passwords.

  20. Free Picks says:

    $40 for a single license is expensive for newbies

    1. well worth the investment 🙂

  21. Hahahahahahahahah – Us poor deprived pc users get the message, masterrrr. Jokes aside, it will not be exclusive to Mac for long, as the market for pc users is just soooo much bigger.

    1. well, at this point, Mac users will only be ahead of the curve from what I have seen…

  22. Yeah, I think the demand is out there so services like these will improve over the next year.


  23. This is cool. Great tip for people who have a hard time memorizing their passwords. I for one am one of those said people, and most of the time, I use the same usernames and passwords on the sites that I am registered to. I don’t even remember my password, google chrome does that for me.

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