How To Use Technology To Increase Productivity

It’s no secret that technology has come a long way and we are now incorporating it everywhere. Think about every type of business and you’ll conclude technology is helping in the day-to-day operations. Personally, I encourage people never to underestimate the power of technology and how it can help you in your business. Not only that, technology has helped people become more productive, and in turn, growing their business more quickly. It doesn’t matter if you’re a single employee or have multiple employees because they’ll help you be way more productive. I have all different types of clients within different industries and want to go over some ways it’s helped them become more productive. Let’s get started.

Track Employee Production

Many businesses have incorporated applications like Rescue Time to track employee computer usage. This application will track how much time is used by the employee for personal surfing. It’ll track computer usage and give you a break down so you know why your employees haven’t been as productive as they should be. However, this can cause a conflict or privacy issue so it’s important to let them know before hiring them that this will be an application used. Make sure they agree to the terms. Next,

If it’s an application incorporated after they’ve been employed, then you simply have to revise the contract, making sure they understand the new terms. This will just protect you in the future. There are many other applications that will perform the same tracing so explore other options.

Online Meetings

With the introduction of Skype and Google Hangouts, you no longer have to account for non-productive commuting times. We all know how much of a headache it can be to hold meetings away from the office and this will eventually cut into productivity. It’s important to make use of software tools like Skype and Google Hangouts so you can hold a meeting quickly. Once you’re done with the meeting, you’ll be able to get back to business, keeping your employees and yourself as engaged as possible.

To-Do Applications

I’ve been a huge fan of these types of applications and use them all the time. I also encourage my clients to make sure they incorporate these applications into employee training. The less time you have to spend remembering what you need to do, the more time you will focus on being productive. I currently use the To-Do List application that also pops up in my browser, reminding me of what I need to complete. Here are a few things to keep in mind when using these applications:

  • Make sure you use them daily
  • Make a list the night before so you are ready the next day
  • If you like, try different ones until you find an interface you are happy with
  • Make sure you prioritize and cross off at completion

Easy Access to Information

Spending less time searching for information means more time being productive and this is very important for your business. Technology has allowed us to develop convenient ways to store information, which can then be accessed quickly and efficiently. Not to mention, our storage systems are safer, too, and this is important especially when storing customer information. Here’s the point I’m trying to make…

Technology allows us to store information within databases that can be accessed quickly. Instead of skimming through a pile of information, you simply need to type in an ID number or “name” and find the information. For us bloggers, we simply need to type a “keyword” and we will be able to find all the relevant information we need.

You need to incorporate what works for you because some technological methods won’t be as important. Take a step back and evaluate what’s slowing your company down then find tools that will decrease the distraction. Test and tweak until you find something that works well, but educate your employees along the way.

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7 thoughts on “How To Use Technology To Increase Productivity”

  1. Every person can agree that business productivity can be traced to an organization able to successfully execute on overall strategy. Business needs to be engaged productivity employees executing on goals that are aligned with the organization strategy objective.

  2. Hello
    Rizvan,
    Technology is changing our daily life and make it easier and faster, whether it is in professional or personal life. If someone uses the technology correctly into their business So, its direct impact will be on their business productivity. There are many business tools available on the internet, but we should choose it according to our business types.

    The applications you have picked out is for almost all types of business. Skype is my favorite tool and it is best for video calls, or for showing our business projects.

    Thanks.

    Have a great day ahead.
    Praveen verma

  3. Suraj Kumar says:

    We know that, Technology is very important in our daily life. I can life without technology.

    Thanks a lot…

  4. AKASH says:

    Hi Rizwan,
    Nice article brother, I hope its work for me. Thank you for sharing.

  5. Joey says:

    Technology in business is great, but to some extent it can breed laziness… Nice article you have here…

    Thanks for sharing.

  6. Hello Rizvan,

    Perfect Post. Technology is great thing, if we know how to use it, we can certainly increase productivity but I fear only few of us know how to do it, So, worth reading this post.

    ~ Donna

  7. Sabra says:

    Hi John, I love your blog ❤. I recently joined Mobe, that is how how i got your link. I’m currently at step 8. I loved all the steps so far. Any advise?

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